We’re hiring: Finance Officer

Salary: $65,000 to $75,000 per annum
Position: Contract Full-Time (Remote – open to candidates based in Ontario)
Deadline to Apply: April 2, 2023
Anticipated Start Date: April 2023

About the Opportunity

As a Finance Officer on the Operations team, you will be a part of a team setting the stage for continued growth of Efficiency Canada. As part of the Operations team, you’ll be deeply involved with maintaining AR, AP, contract administration and procurement processes for the organization. You will support financial functions such as month-end closings, analysis and reporting, grant/funder budgeting and reporting, annual budget preparation and year-end procedures. You will also be given the opportunity to play a key role in improving financial reporting and analysis and identifying risks and opportunities.

The Finance Officer will work closely with the Director of Operations in supporting their regular duties, including tracking program/project revenues, analysis, variance reporting, financial statement creation, reporting and dashboarding. The Finance Officer will report to the Director of Operations.

Specific Duties

Project & Departmental Support

• Contributing to the development of the annual organizational budget and forecasts.
• Working cross-functionally as direct support to project leads and managers in the development and tracking of project and departmental budgets. Ensuring budgets are complete, accurate and adhered to.
• Updating and tracking budget vs. actuals and creating monthly forecasts; reviewing project progression; monitoring funding status and conducting variance analysis; highlighting areas of concern and recommending corrective action.
• Creating cash flow statements for contribution agreements and/or claim submissions to funders.
• Supporting the preparation of monthly financial statements and quarterly board reports.
• Supporting reporting to funders and preparing grant reports.

Accounts Payable & Receivable

• Reviewing all invoices for appropriate documentation and approval before payment. Ensuring swift processing and payment of invoices.

• Posting supplier invoices, cost receipts, and process supplier payments through e-SHOP.
• Creating revenue invoices; tracking and following up aged receivables; collecting payments and sending receipt notifications to relevant internal stakeholders.
• Collecting and coordinating expenses and receipts for the organization as required and completing expense reports.
• Managing the operations mailbox; ensuring appropriate coding, authorizations and supporting documentation are in place; reviewing and submitting all payables, credit card transactions and staff expenses.
• Resolving finance-related queries, both internal and external

Administrative

• Ensuring day-to-day financial activities are efficient and effective.
• Managing contract administration activities for finance.
• Inputting accounting data into the accounting system with speed and accuracy.
• Maintaining an orderly filing system for source documents.
• Providing clerical and administrative support related to finance and other operational functions as needed.
• Applying administrative and financial controls.
• Supporting the annual year-end audit.

Working Conditions

Efficiency Canada is housed within Carleton University; however, our team works in a remote, online environment. Access to a reliable computer and internet connection is required. Device access accommodations can be made available.

Benefits

• Flexible and remote work arrangement.
• Four weeks’ vacation.
• Additional days off around statutory long weekends from April to September, an annual winter holiday shutdown, and your birthday off.
• Training and development budget to support your professional goals.
• Volunteer time off to support causes that are most important to you.

Qualifications

• Post-secondary education in Finance, Accounting, Business Administration, and/or related field.
• A minimum of three (3) to five (5) years prior experience in a finance role.

Knowledge, Skills, & Abilities

• • Strong written and verbal skills to communicate with all levels of the organization and its executive team.
  • Analytical and problem-solving skills to research and summarize information.
  • Detail-oriented and works with a high degree of accuracy.
  • Highly organized and flexible with the ability to manage multiple priorities, tasks, and relationships in a fast-paced, professional environment.
  • Demonstrated technical skills including proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and virtual meeting platforms (Zoom, Teams).
  • Ability to work independently, with the comfort to ask for help, when needed.
  • Intuitive, resourceful, and reliable.
  • Self-starter, adaptable and a good team player.
  • Passionate commitment to the mission and objectives of Efficiency Canada.

Nice to have:

• A professional accounting designation (CPA, CA/CMA/CGA).
• Experience using Concur, eSHOP, FAAM, and FAST.
• Experience in the not-for-profit or university sectors.
• Experience working in a start-up or growing organization.
• Experience supporting the procurement of goods and services.
• Bilingual in both English and French.

To Apply

The deadline for online application is April 2, 2023, at 11:59 p.m. (ET). Applicants are encouraged to apply earlier and up until the deadline. To apply for this opportunity, submit a cover letter and resume as a single PDF to HR@efficiencycanada.org. PDF files should follow the file naming convention ‘Last Name, First Name’. Please outline your pronouns and availability in your cover letter.

We thank all applicants in advance for their application, but please be advised that only applicants selected for an interview will be contacted. Please, no inquiries.

If you require accommodations during the application and interview process, please reach out to Kristy Mortham, Director of Operations at HR@efficiencycanada.org.

Working at Efficiency Canada

Efficiency Canada is made up of a small group of mission-driven and passionate advocates for a better world. Our core values of sustainability, inclusivity, resourcefulness, and people have created a strong work culture that enables us to achieve our mission. We invest in our team, empowering them to make decisions and contribute meaningfully. And we’re a fun place to work!

We are housed within Carleton University; however, our team works in a remote, online environment. This position is open to anyone based in Ontario. Access to a reliable computer and internet connection is required. Device access accommodations made available.

Employment Equity Statement

Carleton University and Efficiency Canada are strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to women; visible minorities; First Nations, Inuit, and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.